Private PA to UHNW Principal

Private PA to UHNW Principal at Union Talent Limited: Greater London

This is a unique opportunity for an experienced and highly professional and diligent Private Personal Assistant to support an UHNW Principal with all day-to-day support, liaising across all office, household and project teams, contributing to the efficient running of all areas of her life and business and private projects. This role offers the chance to work in a fast-paced, highly rewarding environment where no two days are the same.

Hours:- Full-time, with flexibility to be responsive beyond standard office hours

Location:- Mayfair, with some international travel

Salary:- Generous salary package, dependent upon experience

Start Date:- ASAP

Interviewing:- ASAP

Responsibilities include, but not limited to:

Personal Assistant Duties:

• Assisting the principal with the management of various residences in London, US and elsewhere
• Calendar management, ensuring seamless scheduling of meetings, appointments, and travel plans.
• Maintain directory of contacts
• Note-taking during meetings, following up on actions and reminders.
• Handling ad hoc errands, including personal shopping and task coordination.
• Managing correspondence and liaising with household staff and external vendors as needed.
• Gatekeeper, first point of contact, and ‘eyes-and-ears’ for the principal
• Overseeing front of house team in Family Office
• Coordinating both personal and professional travel arrangements, including visa applications etc
• Supporting the Principal in managing their time and prioritizing tasks effectively.

Project Support:

• Assist the teams managing complex residential renovation projects from planning to completion.
• Track and monitor project timelines, budgets, and deliverables.
• Coordinate with architects, interior designers, and contractors, ensuring seamless communication.
• Set up and manage trade accounts.
• Prepare detailed meeting minutes and action item lists during project meetings.
• Conduct research, gather quotations, and analyze costs to assist in decision-making.
• Maintain meticulous records of all project documents, including contracts, permits, and plans.
• Create and update project schedules and progress reports for the Principal.
• Oversee procurement and logistics for materials, furnishings, and equipment.
• Manage correspondence and resolve queries related to ongoing projects.

Core Attributes

• Strong personality with a steady, composed presence
• Unflappable under pressure, maintaining clarity in fast‑moving situations
• Proactive, taking initiative without waiting to be prompted
• Thinks on their feet, responding quickly and intelligently to changing circumstances
• Specific and precise in both communication and execution
• Action‑oriented, providing immediate next steps or clearly communicating when something cannot be completed right away
• Confident in decision‑making and communication
• Not afraid to ask questions to ensure accuracy and alignment
• Very particular, with exceptionally high standards for quality and detail
• Forward‑thinking, anticipating needs and planning ahead
• Strong communicator — clear, concise, and consistent

Experience & Technical Capability

• Extensive experience working with UHNWI, with the discretion, pace, and adaptability required in that environment
• Broad PA background, including coordination with household staff, private residences, and family office teams
• Strong technical proficiency across Excel, Word, PowerPoint, and shared boards/collaboration platforms
• May assist in Projects so Project Management experience is preferred
• Proven experience supporting events, logistics, and last‑minute changes
• Extensive research capability, able to source information quickly and accurately
• Experienced in setting up and managing trade accounts, including supplier liaison and documentation
• Strong budget management skills, ensuring oversight, accuracy, and accountability
• Ability securing best pricing, comparing suppliers, negotiating rates, and ensuring value without compromising quality

Performance & Behavioural Competencies

• Thinks clearly under pressure and makes sound decisions quickly
• Intelligent, fast‑thinking, and solutions‑driven, with strong situational awareness
• Composed and unflappable, even when dealing with demanding personalities or tight deadlines
• Confident communicator who asks the right questions to ensure accuracy – and communications timelines for completion
• Not having to be told more than once
• Holds exceptionally high standards, with meticulous attention to detail and pride in producing polished work
• Efficient and competent, able to work at speed without compromising quality
• Adaptable and comfortable with ever‑changing tasks, thriving in environments where no two days are the same

PLEASE NOTE

We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following requests to aide your application:

• Detail your relevant experience in a Cover Letter and include this on an up to date CV
• Quote your required salary
• Confirm your availability for interview and when you could start a new role
• If you can forward references to us, these can only strengthen your application

The more information you can provide, the better we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.

Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.